Delegate Information

Lone Star Caucus Delegates:

The strength of our Lone Star Caucus, the influence we have to affect policy and elections, is solely determined by how many physicians we have show up and vote.  If you are a Delegate to the TMA House of Delegates, or an Alternate Delegate, PLEASE, PLEASE make sure you are registered prior to TEXMED.  Registration can be done through Linda Neely ( or Marth Danz (  We try to have as many of our caucus members pre-registered as we can, so that we can fill any voting positions that are not filled.



Our main goal is to not waste our delegate votes.  Please make every effort to get your full delegation to TEXMED, registered, and seated.

One other note, if you might be given a vote in the House of Delegates for another reason besides being a delegate from your county (for example, members of some councils, including those on the Board of Councilors, get a vote), please let someone else have your position as a delegate.  You may only be credentialed for one vote, so if you are in a position to potentially get more votes, please have someone take your place as a delegate.



The House of Delegates will meet at its 2016 Annual Session on April 29-30 at the Hilton Anatole in Dallas. The HOD will convene promptly at 8 am on Friday, April 29, in the Expo Hall with reference committees to follow immediately after the house adjourns. Reference committee hearings will be conducted at the Hilton, Tower Lobby Level, as indicated below. The house will reconvene promptly at 8:30 am on Saturday for elections, to act on reference committee reports, and to install the 2016-17 TMA and TMAA presidents.

Reference Committee on Financial and Organizational Affairs Sapphire

Reference Committee on Medical Education Topaz

Reference Committee on Science and Public Health Governor’s Lecture Hall

Reference Committee on Socioeconomics Emerald

The Candidate Forum will be held on Friday at a time and location to be determined



TMA has negotiated a special room rate at the Hilton Anatole ($199) for all TexMed attendees. Be sure to make housing reservations no later than March 31; we do expect the hotel to sell out during our conference. Book your room online at


Handbook Distribution and Paper Copies

The Handbook for Delegates will be posted on the website by March 25. It will be posted as a single, large document as well as in a series of smaller documents, organized by tabs in the handbook and reference committees. The Supplement to the handbook will be posted about April 15. When it is posted, the original Handbook for Delegates and the Supplement will be available separately along with a combined document that contains both the handbook and supplement.

Should you want a hard copy of the handbook and supplement, email requesting it be mailed to you.

Registration and Credentialing

Registration for TexMed will be open from 8:30 am to 7 pm in the Tower Lobby on Thursday, April 28. It will be open in the Expo Hall from 7 am to 6 pm on Friday and from 6 am to 1:30 pm on Saturday. You may register in advance online.

Delegates and alternate delegates should go to registration to receive their badges. Badges will be used to properly credential on Friday and Saturday at sessions of the House of Delegates. The HOD Credentials Table will be just outside the house meeting room. Delegates and alternate delegates who have not been reported prior to the annual session will need to be accompanied to the Credentials Table by an officer or executive of their society or caucus in order to credential.

TexMed Orientation

If you are a first-time TexMed attendee, new member of the HOD, or just interested in an update on HOD procedures, plan to have a continental breakfast from 6:30 to 7:30 am on Friday in the Manchester room, Tower Mezzanine Level. You’ll have a chance find out what to do at TexMed and the HOD speaker or vice speaker will be there to review HOD procedures.

What To Do When

Most HOD members are familiar with the “What To Do When” page, always the first page of the Handbook for Delegates. This page lists meetings of the house, reference committee locations, caucus meetings and locations, registration hours, and Reports Room location, among a few other meetings and events. The What To Do When page also is posted as a separate document on the HOD webpage for easy access. Watch for updates to that page on the website.

Resolution Deadline

Resolutions are due to TMA by Friday, March 4, for posting on the TMA website and publication in the Handbook for Delegates. Resolutions received after the deadline must include a plea of urgency from the author and receive a two-thirds affirmative vote by the House of Delegates at the opening session to be considered. To ensure the house considers your resolution in April, submit it by March 4. Follow these guidelines for writing and submitting resolutions. TMA staff are available to help you write resolutions; if you would like assistance, please email

EXPO Lunch

This is your last opportunity to chat with exhibitors, peruse the Poster Session or visit the Ask the Expert booth while enjoying a free lunch before heading to the Closing General Session on Saturday from 12:30 pm to 1:30 pm. Order your free boxed lunch on the TexMed registration form.

TexMed Opening General Session Speaker sponsored by Texas Medical Liability Trust

Marty A. Makary, MD, is The New York Times best-selling author of Unaccountable, a leading voice for physicians as a writer for The Wall Street Journal and TIME magazine, and medical commentator for NBC News and FOX News. He created The Surgery Checklist described in the book, The Checklist Manifesto, and led the World Health Organization workgroup to measure surgical quality worldwide. As an advocate for transparency in medicine and common sense solutions to health care’s problems, Dr. Makary will discuss how transparency disrupts an industry. Dr. Makary speaks on Friday at 3:30 pm.

TexMed Closing General Session Speaker

Chief economist and director of research for the Real Estate Center at Texas A&M University in College Station, Mark G. Dotzour, PhD, will discuss the outlook for 2016’s economy and how you can apply business plans to anticipate future economic conditions. Dr. Dotzour speaks on Saturday at 1:30 pm.

Welcome Reception sponsored by Texas Medical Liability Trust

On Friday from 5 to 6 pm, enjoy wine and cheese with your friends, colleagues, and Dr. Makary, who will sign copies of his book, Unaccountable. Order a copy on your TexMed registration form.

TMA/TMAA 2016-17 Presidents’ Reception sponsored by TMA Insurance Trust

This year’s honorees are 2016-17 TMA President Don R. Read, MD, Dallas, and TMAA President Debbie Pitts, Tyler. The reception is Friday from 6 to 7 pm at the Hilton Anatole.

TMA Foundation’s 2016 Gala: As Time Goes By, an Evening in Casablanca

Join host city chairs Lee Ann Pearse, MD, and Einar Vagnes, Dallas, for a glamorous throwback to old Hollywood style at this elegant and fun-filled celebration set at the Hilton Anatole on Friday, 7-11 pm.

Enjoy a stunning silent auction, an elegant dinner with a spirited game of Heads or Tails, and a chance to outbid your friends on a trip to Paris in the live auction at TMA Foundation’s 23rd gala.

Inspired by the 1944 Academy Award winning film, Casablanca, this is an event you won’t want to miss. Your attendance supports TMA’s award-winning initiatives such as Walk with a Doc Texas, Be Wise — ImmunizeSM, Hard Hats for Little Heads, and much more. TMAF, a 501 (c) (3), is the philanthropic arm of TMA.

Order advance tickets for $200 each, or VIP tickets for $250, on your TexMed registration form; by calling TMAF at (800) 880-1300, ex